Clerk Services

The Clerk's Department is responsible for carrying out all communications on behalf of the Mayor and Municipal council, including preparation of Meeting Agendas, recording and archiving Minutes of all meetings as well as the maintenance and update of all Municipal By-laws. In addition, the Clerk's Department oversees licensing, including marriages and lotteries and issues Burial permits. The Clerk's Department is also responsible for Municipal Drains and Cemeteries. The Municipal Clerk is assisted by a Deputy Clerk and an Assistant Clerk Rural.

Melanie Ducharme, Municipal Clerk / Planner
(705) 753-2250, ext 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Janice Dupuis, Deputy Clerk
(705) 753-2250, ext 6907
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Joanne Rancourt, Assistant Clerk Rural
(705) 753-2250, ext 6917 or (705) 594-2318
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Licensing

The Clerk's Department oversees licensing, including marriages and lotteries and issues Burial permits.

Contact Information:

Municipality of West Nipissing
101-225 Holditch Street
Sturgeon Falls, ON P2B 1T1
Tel: (705) 753-2250
Fax: (705)753-3950

Melanie Ducharme, Municipal Clerk / Planner
(705) 753-2250, ext 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Janice Dupuis, Deputy Clerk
(705) 753-2250, ext 6907
This email address is being protected from spambots. You need JavaScript enabled to view it.

Joanne Rancourt, Assistant Clerk Rural
(705) 753-2250, ext 6917
This email address is being protected from spambots. You need JavaScript enabled to view it.

Miscellaneous Licensing

The Municipality of West Nipissing requires a license to be obtained for:

1.     A Transient Trader (also knows as "temporay sales" or "hawkers and pedlars") wether from a fixed location or on a door to door basis

Hawkers & Pedlars / Transient Traders / Mobile Food Service Equipment By-law 2016/40

 

 

2.     Dogs and Cats, i.e. Licensing & Kennels

Dog By-law 2000/20

Dog By-law Amendment 2006/39 (Kennel Fees, etc.)

Dog By-law Amendment 2010/74 (Kennels)

Application for Kennel License

Control of Cats By-law 1999/28

Control of Cats By-law Amendment 2002/34 (Tags)

Control of Cats By-law Amendment 2015/56

 

3.     A Taxi-Cab (please note that no licenses are presently available for issuance - only 13 licenses are available and all are issued at this time)

Taxi By-law 2016/63

 

Please contact the Municipality of West Nipissing for further information on any of these by-laws or the license application cost or review and approval process/timelines.

Lottery License

How to obtain a Lottery License

A lottery has the following components: a prize, a chance to win the prize, and a consideration or fee. Eligible applicants must be licensed to conduct a lottery event.

The Municipality of West Nipissing through the Treasury Branch is reponsible for the licensing of the following lottery schemes:

  • Bingo events with prize boards up to $5,500
  • Raffles with prizes up to $50,000
  • Break Open Ticket events that are not conducted in conjunction with another licensed gaming event
  • Bazaar gaming events

Marriages and Marriage Licensing

Hours issued – 8:30 am to 4 pm (Monday to Friday)

How to obtain a Marriage Licence

Please note:  Marriage Licences are issued by the Municipality by appointment only by calling  705-753-2250.  Refer to the following Procedure and Requirements for step-by-step instructions.

Any person 18 years of age or older may marry in Ontario.  Any person who is 16 or 17 years of age may marry with written consent from his/her parents or legal guardians - please contact this office for details.  Marriage Licences can only be issued to the applicant or joint applicant.

Both parties must complete and sign the Marriage Licence Application - also available at the Municipal Office. Each applicants is required to provide two original pieces of identification. Consult the Procedures and Requirements below for all details.  The fee for the licence is $100.00 (cash, cheque or debit).

 

Applicant forms:

Marriage Licensing By-Law 2015/83
Procedure and Requirements
Notice to Applicants
Requirements Respecting Marriage in Ontario
Marriage License Application (Marriage Act – Form 3)
Request for Marriage Certificate (for marriages which took place in Ontario only)
Assuming or unassuming a married name

For people who were divorced outside of Canada, please click on the link below for information about Certificates of Authentication from the Official Document Services of the Ministry of Government Services.

http://www.mgs.gov.on.ca/en/OffDoc/STEL02_046905.html

 


Marriage Ceremonies

The Municipality of West Nipissing also offers the service of performing marriage ceremonies; either at the Municipal Office or at another venue, as arranged.

The fee to be charged for the solemnization of a marriage by the Clerk's Office is as follows:

Ceremony :

During normal office hours (9 am – 4 :30 pm), for a ceremony performed in the municipal office.

Fee :

$225.00

Ceremony :

During normal office hours (9 am – 4 :30 pm), for a ceremony performed outside the municipal office.

Fee :

$250.00


Ceremony :

Outside of normal office hours (after 4 :30 pm or on weekends), for a ceremony performed outside the municipal office.

Fee :

$250.00

For any inquiries, please contact:

Melanie Ducharme, Municipal Clerk / Planner
(705) 753-2250, ext 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.



Cemeteries

MANDATE  AND  GOALS

To ensure that all operations and proceedings of the West Nipissing Cemetery Board shall be governed by the rules and regulations of By-law 2012/37 as amended by By-law 2013/09, and as amended, revised or superseded from time to time in accordance with the provisions and regulations of the Funeral, Burial and Cremations Services Act, as amended.

The following cemeteries are under the jurisdiction of the Municipality of West Nipissing:

  • Cache Bay Cemetery (845 Thibeault Road, Cache Bay, ON)
  • Field Cemetery, (13700 Highway 64, Field, ON)
  • Sunnyridge Cemetery (238 Sunnyridge Road, Verner, ON)
  • Verner Cemetery (165 Highway 575, Verner, ON)
  • Notre Dame de la visitation (Lavigne, ON)
  • Westside Cemetery (Kipling, ON - Inactive)
  • St-Aidens Cemetery (Monetville, ON - Inactive)

The Municipality offers columbaria in the Cache Bay, Verner and Field cemeteries.

Members of the West Nipissing Cemetery Board are as follows:

  • Clothilde Sylvestre
  • Jean-Pierre Martin
  • Jean-Pierre Courchesne
  • Léo Malette, Councillor
  • Roland Larabie, Councillor

 

For more information click on the following links:

Cemetery By-law 2012/37

Cemetery By-law Amendment : 2013/09

Cemetery By-Law Amendment (fees) : 2017/38

 

For information on purchasing a burial plot or a niche please contact:

Municipality of West Nipissing
225 Holditch Street
Sturgeon Falls, ON 

Melanie Ducharme, Clerk
705-753-2250  ext. 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Municipal Drains

Current Engineer's Report

  • To view the Sayer Drain Engineer's Report, click here.


West Nipissing Drainage Maps

Click on one of the links below to view drainage maps:

 


 

The Municipality of West Nipissing has approximately 125 municipal drains located primarily in agricultural areas and rural areas of the Municipality. Approximately 3 drains per year are constructed requiring new Engineer's Reports. Municipal Drains are administered by the Municipality of West Nipissing under the authority of the Drainage Act and are governed by the Ministry of Agriculture, Food and Rural Affairs.

http://www.omafra.gov.on.ca/english/landuse/drainage.htm 


Introduction

Perhaps you've just purchased property, and been told by your municiplality that you are assessed into a municipal drain. Perhaps you have owned a property for a couple of years and have recently discoverred that you are located in the watershed of a municipal drain. You're probably wondering, what does this mean? How does it affect me? What will it cost?

What is a Municipal Drain?

Physically, a municipal drain is simply a drainage system. Most municipal drains are either ditches or closed systems such as pipes or tiles buried in the ground. They can also include structures such as dykes or berms, pumping stations, buffer strips, grassed waterways, storm water detention ponds, culverts and bridges. Even some creeks and small rivers are now considered to be municipal drains. Municipal drains are primarily located in rural agricultural areas of the province.

The Purpose of Municipal Drains

Municipal drains have been a fixture of rural Ontario's infrastructure since the 1800's. Most municipal drains were constructed to improve the drainage of agricultural land by serving as the discharge point for private agricultural tile drainage systems. However, they also remove excess water collected by roadside ditches, residential lots, churches, schools, industrial lands, commercial lands and any other properties in rural areas. They are a vital component of the local infrastructure. Without them, many areas of the province would be subjected to regular flooding, reduced production from agricultural land and increased public health risks.

Why is it called a "Municipal Drain"?

There are many, many drainage ditches and burried pipes in the province, but not all of them are "municipal drains". So what distinguishes a municipal drain?

Municipal drains are created under the authority of the Drainage Act and are administered by the Ontario Ministry of Agriculture, Food and Rural Affairs. There are three (3) key elements of a municipal drain:

1. Community Project: Landowners who need to solve a drainage problem may submit a prescribed petition under the Drainage Act to their local municipality, erquesting the establishment of a municipal drain. If certain criterias are met, the municipality appoints an engineer who prepares a report, identifying the proposed solution to the problem and how the costs will be shared. There are various meetings where landowners in the watershed of the municipal drain can voice their desires and concerns. There are also several appeal stages where they can voice their objections. So, the end result of the process is a "communally accepted" project.

2. Legal Existence: After all appeals have been heard and dealt with, the municipality passes a by-law adopting the engineer's report. The municipality then has the authority and the responsibility to construct the project. The cost of the work is assessed to the lands in the watershed in the same rations as contained within the engineer's report. So for a ditch or a pipe to be a municipal drain, there must be a by-law adopting an engineer's report.

3. Municipal Infrastructure: Once a municipal drain has been constructed under the authority of a by-law, it becomes part of that municipality's infrastructure. The local municipality, through its drainage superintendent, is responsible for repairing and maintaining the municipal drain. In certain circumstances, the municipality can be held liable for damages for not maintaining these drains.

Do's and Don'ts for Property Owners

You should:

  • Find out the name of your local municipality's drainage superintendent.
  • If you do not have any information on the municipal drains that affect your property, make arrangements with your municipality to get copies. Please note you may have to pay for the photocopies.
  • Find out how the municipal drain affects your property. How much is your property assessed? Are there any buried municipal drains that cross beneath your land? Is there a municipal working space along or above a municipal drain on your property?
  • Remove debris from any catchbasins that may be located on your property or the adjoining road. This type of ongoing preventative work can reduce the possibility of property damage during storm events.
  • As an involved landowner, you have a responsibility for the drains located on your property, so observe them. If you notice any problems, immediately notify the drainage superintendent or the local municipality.
  • Before purchasing a property, investigate how municipal drains may affect the property.

You can expect:

  • Municipalities must maintain their municipal drains. Therefore, if you have a municipal drain located on you property, you can expect that your municipality will periodically arrange to enter onto your property and perform the necessary work. After it is completed, you will be billed for your share of the cost.
  • For a period of time while the work is being completed, you can expect the working space along the drain to be accessed by the maintenance equipment and the land to be disrupted to degree. Because this working space is a form of an easement, you will not be paid for any damages that occur on this land.
  • Municipalities have the right to accumulate the cost of maintaining a drain for up to five years or $5,000. Therefore, it is possible that you may be billed for work that occured before you owned a property.

You should not:

  • Along every municipal drain is an unregistered working space that the municipality has the right to use to maintain or repair the drain. Keep this working space accessible and do not plant trees or build structures in this area. If you do, and it results in an obstruction to the maintenance equipment, you may have to pay the cost of removing that obstruction.
  • Don't store materials such as brush, lumber or other floatable material near the drain, because during storm events, it could float away and block the drain.
  • The local municipality is responsible for maintaining municipal drains on behalf of the community of landowners involved in a drain.  If you want to install a culvert or bridge on an open ditch municipal drain, or if a municipal drain requires maintenance, don't perform the work yourselfl instead notify your municipality. If you do unauthorized work on a drain and that work results in damages to the drain or to other landowners, you could be responsible for paying the cost or repairing the damages.
  • Although they are "man-made', all municipal drains eventually connect with the many beautiful lakes, rivers and streams located in Ontario. Do not direct septic system waste, milkhouse wastes, barnyard and manure storage runoff or other polluants directly to these drains.

Fact sheets from the Ontario Ministry of Agriculture, Food and Rural Affairs (in PDF format):

What's a Municipal Drain?

Duties of the Landowner Under the Drainage Act

Municipal Drains and the Landowner

The Planning and Maintenance of an Erosion Control System 

 


What are Tile Loans?

Tile loan funds are available through the Ministry of Agriculture, Food and rural Affairs and are administered on a first come first served basis. The term of a loan is 10 years and repayement is due annually. The interest rate for the loans issued under the program will be 6%, fixed for the 10 year term of the loan. Interest is compounded annually and the loan can be paid out any time without penalty.

Fact sheet from Ontario Ministry of Agriculture, Food and Rural Affairs (in PDF format):

The Tile Loan Program

 

More information is available by visiting the Ontario Ministry of Agriculture, Food and Rural Affairs website.

 


 

 

Municipal Drain Maintenance

To complete and submit a municipal drain maintenance request, please click on the link below:

 



Contact Information

Municipality of West Nipissing
101-225 Holditch Street
Sturgeon Falls, ON P2B 1T1
Telephone: (705) 753-2250
Fax: (705)753-3950

Melanie Ducharme, Municipal Clerk / Planner
(705) 753-2250, ext 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Joanne Rancourt, Assistant Clerk Rural
(705) 753-2250, ext 6917 or (705) 594-2318
This email address is being protected from spambots. You need JavaScript enabled to view it.  

 


West Nipissing Court of Revision

The Court of Revision is a body which hears appeals on assessments pursuant to the Drainage Act.

Members of the West Nipissing Court of Revision are as follows:

  • Janet Parsons
  • Hubert Beaudry
  • Dan Schwartzentruber

Contact person:

Melanie Ducharme, Municipal Clerk / Planner
(705) 753-2250, ext 6926
This email address is being protected from spambots. You need JavaScript enabled to view it.  

Links for fact sheet from the Ministry of Food, Agriculture and Rural Affairs http://www.omafra.gov.on.ca/english/landuse/drainage.htm 

 

Cache Bay • Crystal Falls • Desaulniers • Field • Kipling • Lavigne • North Monetville • River Valley • Sturgeon Falls • Verner